Ningbo Qiaopu Electric Co., Ltd employee files using methods

I. Purpose: Ningbo Qiaopu Electric Co., Ltd. for efficient and orderly use of archival materials are formulated.
Second, the files use patterns, the use of subordinate personnel file, there are three main ways:
1. Set up reading room for the use of inspection. Study on general human resource files are located in or near the warehouse where the Treasury to adjust volume and management. This easy access to guidance, supervision, such as easy to prevent leakage and loss.
2. Lent use. The following conditions are met, Joop company can block attached loan personnel to use:
(1) The business leaders need access to personnel files;
(2) public security and defense sector due to the special needs of such personnel files must be borrowed. Note borrowed time not too long, must be overdue Recall.
3. Issued by the evidence. Typically, the documents provided by department personnel files can be provided relevant documents issued by the circumstances or evidence, it can be a copy of the personnel dossiers. Required because the material is generally issued to join the party, to join the league, promotion, recruitment, or to go abroad and so on.
Third, the files using operating procedures
File type used in a variety of million of Practice as follows:
1. Inspection procedures
(1) First of all, to see who produce a written report in the inspection report stated the object of reason, purpose, access to people's profiles, etc.;
(2) Second, the access unit (department) seal, Signature;
(3) Finally, the department of personnel files reviewed and approved. Department personnel file audit report on the application, and if justified, the procedures are complete, they are given approval.
2. Loan Procedures
(1) First of all, by the file unit (department) to write the report by the file, its contents similar to those reported with:
(2) Second, through the file by the unit (department) seal, Signature;
(3) again, subordinate department personnel file for review by the file unit, for approval;
(4) Then, for the registration by the file, the file by time, material name, reason, and so clearly written copies, signed by the staff through the file;
(5) Finally, return the file, in time for registration on loan write-off.
3. Formalities of proof provided by
Units, departments or individuals need to be certified by the department personnel file materials, the need to perform the following procedures:
(1) by the unit (department) issued a letter of introduction, that require proof of evidence of the grounds and seal;
(2) The department of personnel files in accordance with relevant provisions, combined with the user's requirements, to provide evidence:
(3) evidence from the personnel files of departments of the leadership of Joop review, stamp, and registration issued.