Ningbo Qiaopu Electric Co.Ltd records management system and the secrecy

First, the file management system:
1, the department and office should be the end of January each year transfer to Qiaopu corporate offices and archives on the annual performance pay procedures clear.
2, the department and office files should be clearly defined responsible person, responsible for the file (file workers) to the departmental files of the collection, archiving, storage, borrow and use full responsibility.
3, various rules and regulations, methods, personnel, payroll information, meeting minutes, meeting minutes, newsletters, important telephone records, receiving visitors records, superior communications, the company issued a document, work plans and summary as well as additional equipment, property ownership information filed by the Office.
4, various types of contract by the Finance Department the original original filing, a copy of the original by the Office of the archive, backup archives by other departments to implement computerized management information center.
5, archived information must meet the following requirements:
1) documentation of complete integrity;
2) According to consolidate the contents of the file, filing;
3) Based on the historical relationship between the contents of the file, save the difference value, sorting, filing, files the exact title concise, easy storage and use.
4) loan files need to carry out the registration information, signing procedures, it is important to borrow material should first consult the leaders in charge.
5) to strengthen the custody of the file, do the anti-theft, fire, insects and rodents, moisture, high temperature, regularly check the file keeping.
Second, the security system:
1, Ningbo Qiaopu Electric Co., Ltd. all employees have the obligation to conservative company secrets. In the foreign exchanges and cooperation, with particular attention not to divulge company secrets, but are not allowed to sell company secrets.
2, Qiaopu's secret relationship between development and the interests of the company, within a certain time only staff aware of a range of matters. Confidential company secrets include the following items:
1) company secrets concerning the development of decision-making;
2) personnel decisions in secret matters;
3) proprietary technology;
4) an important contract, customers and channels of cooperation;
5) the non-financial situation to the public, bank account number;
6) The board of directors or general manager should be conservative to determine the company's other secret matters.
3, belonging to the company secret documents, data, should be marked "secret" word, the person responsible for the production, delivery, transmission, storage, non-approved, are not allowed to copy, excerpt confidential documents and information.
4, the company needed to be secret, limited to a range of staff contact. Employee exposure to company secrets, unauthorized disclosure to others not allowed. Non-contact employees of the company secrets are not allowed to inquire about company secrets.
5, recorded in secret matters, working with the company notes, the holder must be properly kept. Any loss must be reported immediately and take remedial measures.
6, file room, computer room and other confidential powerhouse, non-staff shall not enter; staff can not just bring more people to enter.