Ningbo Qiaopu Electric Co. employee files using methods

I. Purpose: Qiaopu to efficient and orderly use of archival materials are formulated.
Second, the files use patterns, use of subordinate personnel file, there are three main methods:
1 Establishment of reading room for the use of inspection. Reading general human resource files are located in or near the warehouse where the Treasury, in order to adjust the volume and management. This easy access to guidance, supervision, and so easy to prevent leakage and loss.
(2) loan use. In the following conditions are met, Qiaopu company can block attached personnel loan use:
(1) The business leaders need access to personnel files;
(2) public security and defense sector due to the special needs must borrow personnel files and so on. Note that the time should not be too long loan, overdue reminders must also.
3 issued by the evidence. Under normal circumstances, evidence may be issued by the department personnel files according to the provisions of the relevant documents issued by the case or evidence, it can be a copy of the personnel file materials. Require proof material is usually the reason to join the party, league, promotion, recruitment or abroad and so on.
Third, the files using operating procedures
File to use in a variety of Wan-style procedures are as follows:
1 inspection procedures
(1) First, access to those presented by the applicant in writing search in relation to the report, the report stated the object of inspection, reason, purpose, access to people's profiles, etc.;
(2) Second, the access unit (department) stamp, with signature;
(3) Finally, the department personnel files reviewed, approved. Department personnel files report on the application for review, if justified, procedures are complete, they are given approval.
(2) loan procedures
(1) First of all, by file unit (department) files written by the report, its contents and search in relation to similar reports:
(2) Second, by the file by the unit (department) stamp, with signature;
(3) again, scribe department personnel file by file unit for review, approval;
(4) then, for registration by the file, the file by time, material name, reason, the number of copies so clearly written, signed by the person by the file;
(5) Finally, return the file, the time registered on the loan off.
3 procedures for certifying materials
Units, departments or individuals need to be certified by the department personnel file materials, the need to perform the following procedures:
(1) by the unit (department) issued a letter of introduction, description of requirements issued by the evidence of reason, and stamped with official seal;
(2) Department personnel files in accordance with relevant regulations, combined with the user's requirements, to provide evidence:
(3) evidence from the Qiaopu departments of the leading personnel files reviewed, stamped, and then register, issue.