Qiaopu Company Office Management

One. Objective: To strengthen Qiaopu headquarters office management, increase productivity, reduce business costs, the system is formulated.
II. Principles:
1. Office management and implementing the "norms, efficiency and effectiveness" concept
2. Specification: The office management system standards
3. Efficiency: help improve the overall efficiency
4. Benefit: Reduce consumption of resources, reduce costs
III. Office management will include: records management, office supplies management Mailroom management, file and print management, site management office.
IV. File Management
1, Filing Range:
Qiaopu company headquarters by the incoming and outgoing official documents; corporate headquarters to receive and send important documents, mainly referring to the headquarters and subsidiaries, and all kinds of plans, annual plans, regulations, statistics, audit reports and financial statements, labor and wage report and statements, management reports and statements, the company-level meeting, leadership reports, resolutions, contracts, agreements, projects and programs, announcements, fax telegram, etc.; headquarters staff and affiliated companies to delegate personnel files, appointment book.
2, file management by a designated person responsible for general management, standardized coding, setting up files. Dense files must be secure.
3, to borrow and obtain a copy of the file
Above the level of professional managers to borrow non-dense files can be borrowed by staff for records management procedures, directly to mention; below the rank of general manager of lending dense confidential files can be borrowed by staff for records management procedures, directly to mention; president to mention all the files directly ; the company of other people to borrow most confidential documents should be signed by the president of standards, need to borrow other dense files, to be approved by the department head,
And procedures for loan loan file must care for and maintain clean, non-altered, attention to safety and confidentiality, prohibit the unauthorized reproduction, copy, lend, lost, if indeed work to extract and copy that every dense files, must be approved by the President Copy, general internal files from Qiaopu, general manager of integrated management of the company extract and copy approval.