Qiaopu employee record keeping requirements

First, data archiving files
Records management staff should be on building a new form of archival material when archiving, archiving of the general procedure is as follows:
1 identification of the material to see whether they meet the filing requirements
2 according to the material properties, determine the content of the specific location of the archive;
3 registered material up on the directory names and their associated content;
4 files into the new material.
Second, the confidentiality of files
Qiaopu electrical formulate the specific file system security requirements are as follows:
1 For larger enterprises, the establishment of the general staff for files attached to the custody of the archives should complete the necessary equipment;
(2) Treasury should be equipped with the necessary fire protection, moisture equipment;
3 warehouse, filing cabinets to keep clean, do not store unrelated items;
4 are not permitted to be material to the public, personnel files;
5 unrelated persons allowed to enter the warehouse, no smoking;
6 lights off when leaving the window, lock the door.
Third, transmitting files
Transmitting the file is generally due to causes such as changes in the work of transmitting the general procedure is as follows:
1 Remove the files to be transferred out;
(2) on account of cancellation of the end of the file;
3 fill in "transmitting material and personnel files attached notice";
4 issued a document required by packing seal.
In transmitting the file must follow the principle of confidentiality is generally transmitted through confidential channels, not by my own. In addition, folded flat file after verification of receipt, the receipt must be signed and sealed, and promptly returned.
Fourth, the statistics file
Qiaopu company personnel files of the situation should be statistical. Statistics of the contents of the personnel files are the following:
1 the number of personnel files;
(2) Personnel files attached to collect additional information materials;
3 files finishing the situation;
4 files custody case;
5 utilization;
6 equipment in the warehouse;
7 personnel files of staff:
Fifth, check the file check
Qiaopu company personnel data files for regular or irregular inspection and verification.
Check the contents of the file of human resources, both personnel files to check the material itself, such as see if there is mildew, insects, etc.; have custody of personnel files to check the environment, such as viewing the warehouse doors and windows are intact, with or without other storage errors.
In the following circumstances occurs, personnel files should be thoroughly checked and press right.
1 emergencies, such as loss, theft or floods;
2 files in doubt for some, and if a copy can not be determined whether the material is lost;
3 found that some of the damage, the mold material is found and found insects and so on.