Qiaopu employee record keeping rules

First, the archival material in the archive
Records management staff should be composed of new buildings when the file data archiving, archiving of the general procedure is as follows:
1. Identify the data to stop to see its ability to fit the request of the archive
2. In accordance with the properties of the information, content, location of certain details of its archives;
3. In the directory information on the meeting title registration and related content;
4. The new data into the file.
Second, the file is compromised
Qiaopu compromised system, the company developed a detailed request for the file are as follows:
1. On the larger enterprises, the general file to set up someone as a subordinate of the custodian, shall complete the necessary filing equipment;
2. Coffers should be equipped with the necessary fire, moisture equipment;
3. Coffers, filing cabinets adhere to clean, not storage related items;
4. No person shall without the personnel file information to the public place;
5. Unrelated persons allowed to enter the warehouse, no smoking;
6. Separate window when the lights off, locked the door.
Third, the file is transmitted
Transmitting the file as a result of changes in general is why breeds, and transmitting the general procedure is as follows:
1. Remove the files should be transferred out;
2. On account off the bottom of the file;
3. Fill out the "transmitting information on the personnel file attached notice";
4. By posting a request package, sealed.
Transmitting the necessary files in accordance with compromised criterion, transmitting a common channel through confidential and can not by themselves bring their own. In addition, the folded flat file after verification of receipt, must be signed and sealed on the receipt, and promptly returned.
Fourth, the statistics file
Qiaopu company personnel files should be stopped on state statistics. Statistics of the contents of personnel files are the following:
1. The number of personnel files;
2. Personnel file additional conditions attached data collection;
3. File order conditions;
4. File storage conditions;
5. Application status;
6. Coffers equipment status;
7. Personnel files of staff conditions:
Fifth, the files checked
Qiaopu materials company personnel files to stop regular or irregular inspection and verification.
Check the contents of the file of human resources, both want to stop checking their own personnel file information, such as view their ability to have mildew, insects, etc.; have custody of personnel files stop checking the environment, such as the ability to view the warehouse doors and windows in good condition, there No other storage errors.
After the onset of the following circumstances, should stop a thorough examination of personnel files and by pairs.
1. Unexpected things, such as loss, theft or flooding after;
2. For some files after the onset of doubt, if the information can not be sure whether the loss of a copy;
3. That after some damage, such as mold found in the information and found that insects and so on.